CONSTITUTION OF  “PROJECT RHOSNEIGR”

1.            TITLE

The group shall be called “Project Rhosneigr”.  In this document it will be referred to as ‘The Group’ and shall be deemed a non-political organisation.

2.            OBJECTIVES

The objective of the Group will be to:

Successfully establish ‘Project Rhosneigr’ as the recognised partnership body within the ‘Rhosneigr’ area.

Establish a core membership which will act as a steering group for ‘Rhosneigr‘.

Expand the membership base to form an inclusive partnership, made up of all relevant organisations in the area.

·         Improve community spirit and awareness.

·         Create a pleasant townscape with high quality environmental features and improve the area’s landscape.

·         Improve leisure, cultural and tourism provision.

·         Address traffic and transport issues in a way that benefits the economy and environment of ‘Rhosneigr‘ .

3.            MEMBERSHIP

Membership will consist of:

Any resident of Rhosneigr who can offer service to the Group and/or who is in accord with the Group’s aims.

Any other person/organisation whom the Group deems to be of benefit to its aims.

4.            MANAGEMENT

The day-to-day management of the Group will be in the hands of the Management Committee.  From now on, they will be referred to as ‘The Committee’.  Any member who wishes to serve on the Committee can put their name forward for consideration by the Committee.

5.            THE OFFICERS

Officers of ‘The Group’ will be Chair, Vice-Chair and Treasurer with all additional members making up the Management Committee.

Officers will be elected by the members of the Committee.

The officers will remain in office for two years, but may be allowed to put their names forward for re-election.  Each officer shall retire at the end of their term.

6.            GENERAL MEETINGS

The Chairperson or, in their absence, another of the officers of the Committee shall preside as Chair of the meeting.

The Group’s annual general meeting will be held each January.

The Chair is responsible for sending out the agenda, as well as a copy of the annual report and balance sheet for the previous financial year.

The management Committee may, if they think fit, or any five members or 10% of the membership (whichever is the greater), call an extraordinary general meeting.

The Chair must give at least 10 days notice of the date, time and location of general meetings.

A quorum of 15 members is required to conduct the business at a general meeting.

7.            THE MANAGEMENT COMMITTEE’S MEETINGS

The Chairperson will chair each meeting if present.  Otherwise the Vice-Chairperson will chair the meeting.  If neither the Chairperson nor Vice-Chairperson is present, the Committee may elect a Chairperson for these members who are present.  It is necessary to have at least three of the voting members present in order to hold a meeting of the Management Committee.

8.            VOTING

In all meetings of the Group, matters may be decided upon by a show of hands.

At general meetings votes may be given personally or by proxy and no member shall have more than one vote.

The person who presides over any meeting of the Group or Committee has the right to his/her own vote as well as a casting vote where the vote is tied.

9.            MINUTES OF MEETINGS

All meetings must be minuted and those minutes agreed at the next meeting.  Minutes should be made available to members.

10.         ACCOUNTS

The Committee shall cause proper accounts to be kept with respect to:

All sums of money received and expended by the Group.

All sales and purchases of goods and/or services by the Group.

All assets and liabilities of the Group.

11.         CHANGING THE CONSTITUTION

From time to time the constitution may be changed, improved or added to, but only during a general meeting through a majority of at least two thirds of eligible votes at the meeting.  Any change, improvement or addition to the constitution should be made through a notice of motion and presented to the Secretary at least one month prior to that general meeting.

12.         DISSOLUTION

If it is decided to terminate the work of the Group, no monies or possessions belonging to the Committee (following the payment of debts or outgoings) may be shared between the members, rather, they will be given to other groups or charitable societies with similar objectives to this Group.  The Group may be wound up through vote when at least two-thirds of the Committee are present.

Signed:                                               Position within Committee:

Date Constitution signed and approved: